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Managing Driver Vehicle Inspect Reports (DVIRs) is a labor-intensive process with lots of moving parts. Lytx® Compliance Services (formerly known as RAIR®) help you streamline electronic DVIR management, saving you time while increasing your compliance with Federal Motor Carrier Safety Association (FMCSA) regulations and improve CSA scores.
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Most Compliance, Safety, Accountability (CSA) violations fall under the Vehicle Maintenance Behavior Analysis and Safety Improvement Category (BASIC). Our service helps you identify drivers who haven’t completed vehicle inspection reports so you can reduce avoidable violations, fines, out of service times, and maintenance costs.
Whether your files are paper, electronic, or straight from your ELD provider, we consolidate and audit them, identifying all received, incomplete, or defective reports. Our system retains all DVIR images for the required three-month period and gives you a single system to track defects/no defects, driver ID, vehicle ID, dates, and comments.
Find missing records and discrepancies by comparing audited Department of Transportation (DOT) roadside inspection data against related DVIR data. All daily commercial motor vehicle inspection data can be reviewed after a report is submitted from your truck drivers. This means that in addition to pre-trip inspection and post-trip inspections, any vehicle maintenance violations can be cross-referenced against a driver vehicle inspection report to see if a driver identified the defect during the daily inspection.
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A DVIR, or driver vehicle inspection report, is a daily report that is required to be completed by the driver of any commercial vehicle. The report is mandated by the FMCSA (Federal Motor Carrier Safety Administration), with the stated purpose of making sure that fleet managers are aware of any important vehicle defects or faults that the driver may have noticed or experienced while on their routes.
The DVIR helps ensure that any mechanical issues or physical damage can be addressed immediately by mechanics or other personnel. In essence, the driver vehicle inspection report helps keep vehicles free from issues that could create problems or hazards on the road.
The DVIR pre-trip inspection requires drivers to check that the fleet vehicle they are about to use is safe and ready for the road at the beginning of their shift.
As part of the daily driver vehicle inspection report, which is required by the DOT (Department of Transportation), the DVIR report is an integral part of keeping vehicles safe and road-ready.
The pre-trip driver vehicle inspection report is often associated with an acronym known as the ABCs, including A for Abrasions, B for Bent or Broken, and C for Cuts. It covers all parts of the vehicle, with the following minimum inspection points:
A post-trip DVIR inspection is simply the driver vehicle inspection report that is filed daily at the end of a driver’s shift. It ensures that the driver of the vehicle did not experience or notice any issues or defects on the vehicle during their route. It is used to make sure the vehicle is safe and ready to operate whenever the vehicle is scheduled to be on the road next.
Issues noted on the DVIR inspection need to be reported in a timely manner to ensure that mechanics can address any issues or defects before the next driver is scheduled to operate the vehicle.
Necessary vehicle inspection points on the post-trip driver vehicle inspection report are:
According to the FMCSA’s website, in section §396.11, a driver vehicle inspection report (DVIR) must be submitted by the returning driver once they have arrived at their home base terminal. In this report, the driver of said vehicle must inspect both the vehicle and any associated trailers and be satisfied that they are in safe operating condition for the next day and/or shift.
At this point, reported issues or defects become the responsibility of the owner/operator of the fleet. The fleet manager will then use the DVIR to create a work schedule for associated personnel to address any issues that were reported by the driver in the driver vehicle inspection report. Vehicles are to be pulled from commission until all issues have been fixed and addressed.
The DVIR (Driver Vehicle Inspection Report) includes daily information provided by the driver who last operated the vehicle. It details any issues that the driver noticed and/or experienced during the operation of the vehicle on their shift.
The DVIR includes important information pertaining to safety and any missing equipment that may have been noticed. The fleet manager/operator of the vehicle is then required to schedule maintenance on the vehicle to solve any reported issues.
The information noted in the driver vehicle inspection report includes, at a minimum, detailed inspection information on steering mechanisms, brake systems, air systems, any lights and/or reflectors present on the vehicle, any mirrors, including rearview and side mirrors, windshield damage and wiper function, emergency/safety equipment, any coupling equipment, and an inspection of any fifth wheels (when it applies).
According to the FMSCA, DVIRs are covered under 49 CFR 396.11 and 396.13 and enforced by the DOT (Department of Transportation). Per these requirements, a driver vehicle inspection report is required to ensure fleet safety when vehicles are on the road.
Driver vehicle inspection reports are an integral part of ensuring that any vehicle is in good condition, that any faulty components are addressed, and that any safety issues are thoroughly reported and fixed. In a nutshell, a DVIR ensures that vehicles are both in good working condition and that they comply with federal regulations.
Keep in mind that a DVIR is required even if no defects are noticed during the vehicle’s daily inspection.
NOTE: In an update to DVIR reporting requirements in 2014, a DVIR report does NOT need to be filed if the vehicle did not have any reported issues that day, however, the report must still be completed. Furthermore, some companies still require it.
To avoid issues with DVIR non-compliance, the driver vehicle inspection report must be completed daily, even if no defects or issues are noticed. Failure to comply with the mandate to create the report can result in hefty fines and violations.
For fleets that fail to complete their daily DVIR, the fines are steep, including up to a $1,270 fine per day for not submitting a DVIR report, up to a $12,700 a day fine if records are found to be falsified, and finally, up to a $15,420 per day fine if vehicles continue to be operated without reported issues or defects addressed.
In addition, driver vehicle inspection report violations may also result in drivers being pulled out of commission, thus leaving fleets without critical personnel.
“[Lytx Compliance Services] has allowed us to get all compliance documentation into one place and let us see what our deficiencies are so that we may better address them.” Tammy Hunt, HSSE Manager, Central Crude
“[Lytx Compliance Services] has allowed us to get all compliance documentation into one place and let us see what our deficiencies are so that we may better address them.”
See for yourself how DVIR management can help you streamline processes, save time, and increase compliance.
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For more than 20 years, Lytx has been a leading provider of complete fleet management solutions. We’re focused on addressing all of your fleet needs, all in one place, with all together powerful solutions. We help fleets identify risk, stay safer, optimize efficiency and gain greater productivity. Our smart, simple hardware, software, and API integrations provide a single, consolidated view of your fleet.